Hotel Rafael

GUIDELINES

Hotel Rafael Venue Guidelines

• Reservation is open to DLSU-Dasmariñas academic community, employees, students, alumni, and interested individuals or groups (for approval of HR Supervisor & the Dean).
• The CENTENNIAL HALL shall only be used as venue for seminar, conference, symposia, fora, banquet, as reception for personal events such as birthday, reception for weddings and baptism (no ceremony) with a maximum of 150 guests.
• A completed reservation form is required in order to make the reservation official. Phone reservations are not considered confirmed and official.
• Reservation is on “first-come, first-served” basis. Reservation should be made at least Three (3) weeks before the actual event.
• ALL reservation forms (cash/book transfer) should be approved and signed by the Hotel Supervisor and the College Dean.
• Payment must be made at the Accounting Office (Cashier) located at the Administration Building or thru DLSUD-BUX. Full payment is required one week before the actual event or upon confirmation which is non-refundable in case of cancellation.
• DISCOUNT: Student/Alumni/Employee – ten (10 %) of the total amount. No discount is given to clients who will use the venue for company/corporate events.
• Guests must observe and abide with the DLSU-D policies and guidelines while inside the school premises.
• NO GENERATOR IS AVAILABLE IN CASE OF POWER INTERRUPTION.
• The organizer/user shall be held responsible for any loss and/or damage that may be incurred in the use of the facility.
• To confirm reservation, the guest/organizer must submit the following at least two (2) weeks before the event:
  • Original copy of duly accomplished reservation and billing form (with budget certification from Accounting Office if fund transfer) and Photocopy of official receipt (for cash payment)
  • For digital payment (DLSUD-BUX) client must submit a screenshot of the accomplished payment to (HR supervisor) mfjamoralin@dlsud.edu.ph.
  • Photocopy of Approved Permit to enter and list of guests and suppliers (approved by the General Services Office)

  • Photocopy of Project Proposal Form (approved by the Office of Student Services) for student activities.

    IMPORTANT: Failure to submit any of the required document would mean CANCELLATION OF RESERVATION

• Event time includes the set-up and clearing of the venue. Over time charge is 5% of the price of the venue.
• Air-conditioning units and chandeliers are turned-on 30 minutes before the event. For Courtyard, sound checking may be done 30 minutes before the actual program.
• Cleanliness and orderliness shall be observed during and after the event/stay.
• All materials used shall immediately be removed by the user right after the activity. Materials left will be disposed by the housekeeping personnel.
• Strictly no posting of tarpaulins or any materials on walls, ceiling, or light fixtures.
• The caterer is not allowed to use the sinks of comfort rooms and shower rooms for dishwashing. Only DLSU-D concessionaire are allowed to provide catering services.
• Cancellation fee is 10% of the total bill.

Room Accommodation Guidelines

• Show and give a copy official receipt (full payment) to the front desk.
• Front desk will lead you to your room.
• Return the key to the front desk every time you will leave the hotel.
• Cooking is not allowed.
• Bringing of food with very strong odour is not allowed.
• 1 night will be charged/you will be asked to transfer to another hotel without refund for violation of guidelines 4 & 5.
• No refund once you have guaranteed/confirmed reservation.
• Make-up-room, linen change and amenity replenishment is upon request. (HR Green Practices)
• Noise should be at a tolerable level, in respect to other guests.
• Joiner (non-hotel guest) is not allowed inside the room.